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Latest MobileMe Takes Out Glitches and Eases Syncing

Walter S. Mossberg — Thu, 16 Apr 2009 01:02:04 +0000

Apple Inc. last summer brought out a promising new service called MobileMe designed to synchronize email, contacts and calendars among any combination of its own Macintosh computers and rival Windows PCs, plus Apple’s iPhones and iPod Touch devices. It also offered online email, contacts and calendar, online photo galleries, syncing of Web bookmarks and 20 gigabytes of online storage.

The main idea was to replicate for consumers the kind of seamless, over-the-air email, plus contact and calendar updating, available to corporate users via systems like Microsoft’s (MSFT) Exchange.

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The only problem was that MobileMe, which costs $99 a year after a 60-day free trial, and is available at MobileMe.com, was so buggy and ragged that I couldn’t recommend it. Apple (AAPL) pledged it would fix MobileMe. So, I have just spent a few weeks testing it again on multiple Windows and Mac computers, and an iPhone.

This time, my verdict is different. Apple has fixed all of the speed and reliability issues I encountered last year. In my new tests, MobileMe’s email was prompt and reliable. I was able to add, delete or edit a contact or calendar entry on one device, and see these changes almost immediately on all the others, and on the MobileMe Web site. The Web-based photo gallery, which can also house videos, worked fine on both Windows and Mac, and I was able to upload photos to it from my iPhone. The file storage also worked well, and now has a feature that allows you to share files too large to email. And each MobileMe account works with an unlimited number of computers, iPhones and Touches.

But there is one major caveat. While MobileMe works with Windows, it works better with Macs. The main reason for this is that, as I noted last year, its synced calendars and contacts show up in an odd manner in Microsoft Outlook, the most popular calendar and contact program in Windows.

Apple acknowledges the Outlook problems, which show up only in a mixed environment of Macs and Windows PCs, and pledges they will be fixed by the fall. The company says that if you are using MobileMe solely on Windows PCs, with or without an iPhone, the Outlook problem shouldn’t appear in most cases.

Apple’s MobileMe

There are other drawbacks for Windows users. While the Web version of MobileMe works fine on Windows in the Firefox Web browser, or with the Windows version of Apple’s Safari browser, Apple warns that it might not work properly in Microsoft’s Internet Explorer 7. The site worked well in the new Internet Explorer 8.

In both versions of IE, my tests showed that another MobileMe feature, bookmark syncing, didn’t work as advertised. Some bookmarks didn’t appear at all; others were listed alphabetically instead of in their original order. Apple is promising to fix this problem as well.

Some features are available only on Macs. For example, you can upload photos and videos to your MobileMe galleries directly from Apple’s iPhoto and iMovie programs. On Windows, you have to upload these using the MobileMe Web site.

The Outlook problem works this way. If you have a mixed group of Macs and PCs, and your Mac’s calendar isn’t named Calendar, its information won’t sync with the main calendar in Outlook. It will appear as a separate calendar that requires extra steps to make visible. Worse, if your Mac or iPhone address book contains subgroups of contacts, these appear as separate address books, which require extra steps to make visible and may not properly sync up the same names as the Mac contact groups.

However, MobileMe now finally does a fast, reliable job of syncing calendar and contact items. In my tests, I was repeatedly successful in doing this in a variety of scenarios. I added a new phone number to a contact on my iPhone and, a minute or two later, it was added to that contact in Outlook, in the Mac’s Address Book program and in the Web-based MobileMe address book. I then changed the contact again in Outlook, and again in the Web-based address book, and the changes appeared everywhere else.

The same process worked with calendar items. None of this required cables (though, for Windows computers, you must first download and install a MobileMe control panel that runs in the background). The only glitch I ran into, which Apple is promising to fix, is that when I switched my iPhone to sync with MobileMe, it wiped out all the custom ringtones I had assigned to particular contacts.

Apple’s $99 price may seem high, given that you can get some features for much less, even free. And MobileMe lacks some obvious features, like online backup or automatic syncing of all files. Also, there’s no way to create limited access to allow an assistant or family member to use just your MobileMe online calendar.

But MobileMe finally does give consumers the main email, contact and calendar convenience corporate users rely upon daily.

Find all of Walt Mossberg’s columns and videos online, free, at the All Things Digital Web site, walt.allthingsd.com. Email him at mossberg@wsj.com.

Network Hard Disk by Western Digital Offers Easy Backup

Walter S. Mossberg — Thu, 02 Apr 2009 01:02:04 +0000

External hard disks that can be attached directly to a home network for use by multiple computers have been around for a few years now. They’re valuable tools, making it likelier that all your files on every machine will be backed up, and allowing music, photos, videos and other files to be accessible all over the house.

But, unlike external drives that just plug into a single PC, these stand-alone, networked hard disks have tended to be techie products. Too often, they require a deeper familiarity with networking and file-sharing procedures than most folks possess. And some are aimed only at Windows or only at Macs, leaving out mixed-machine households.

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Now, there’s a new networkable hard disk that, in my tests, proved so simple that anyone who can plug in a cable can use it, with no setup or knowledge, provided your computers have the most current operating systems. It works concurrently and seamlessly with both Windows PCs and Macs, and can even stream music to Apple’s (AAPL) iTunes program installed on either platform.

In addition, it can stream music, photos and videos to a TV, if you have a compatible add-on box attached, such as an Xbox 360 or Playstation 3. Its contents also can be accessed over the Internet from any major Web browser.

The product is the My Book World Edition, from Western Digital (WDC). This second version of the World Edition sells for $230 for a model with a capacity of one terabyte (roughly 1,000 gigabytes) and $450 for two terabytes. It’s available from various retailers, or at westerndigital.com.

Western Digital’s new My Book World Edition

The My Book World Edition isn’t flawless. Its Internet remote-access feature isn’t great, and it’s more complicated to use on computers running older operating systems, like Windows XP or Apple’s Tiger. It’s also sluggish with older PC hardware. But for its basic functions — backup, centralized file storage and sharing, streaming of music and other media — the My Book World Edition is simple and speedy on relatively new computers with current operating systems.

I tested the My Book on my home network, using several Macs running Apple’s Leopard operating system, as well as Windows PCs from Dell (DELL), Sony (SNE) and Lenovo. Some of the latter were running Vista, some XP and one was using the prerelease version of the new Windows 7 operating system. I also tested it with an Xbox 360.

To start, I just plugged the My Book into an electrical outlet and connected it to my home network’s router with a standard networking (Ethernet) cable. Almost immediately, all of the Macs, and all of the Windows PCs running Vista or Windows 7, displayed an icon called MyBookWorld, making it appear like a regular hard disk on the computer.

Opening the icon revealed two folders, one called Download and one called Public. The latter folder contained three subfolders: Shared Music, Shared Pictures and Shared Videos.

Without installing drivers or any other software, I could copy files onto the My Book from the Windows PCs and Macs. I copied some Microsoft Word and PDF documents, plus several hundred songs, photos and videos. This copying process went quickly, almost as quickly as with a directly connected hard disk. And I was able to open, display or play the files on the My Book on all of my test machines, Mac and Windows.

Then, I opened Apple’s iTunes on all my test machines, and discovered a MyBookWorld entry on the left-hand side, from which I could play the songs on the shared drive. In the case of songs from the iTunes store, however, the machine had to be registered to my iTunes account.

Next, I installed Western Digital’s backup program on several of the computers. It comes in Windows and Mac versions, works automatically, and allows you, via a simple interface, to select which folders or which types of files you want backed up automatically. It worked fine.

For my tests, I then hooked up an Xbox to my TV set, navigated to the media section of the Xbox, selected My Book from a list as my media source, and was able to play on the TV all music, display all photos and watch any videos that were compatible with the Xbox.

I also tried accessing my files over the Internet from remote PCs and Macs, using a free service Western Digital offers called MioNet that merely requires a Web browser. It worked on Windows and Mac, but it was so slow as to be painful, so I would only count on it in emergencies.

I also don’t recommend buying the My Book for use with older PCs running Windows XP. With XP, the shared drive isn’t immediately visible; you have to install the included software to get it to show up. That’s not a big deal on a newer XP computer, but on an older XP laptop I tried, that installation was painfully slow, and so was using the My Book.

When used with modern operating systems, though, the My Book World Edition is the simplest, speediest networkable hard disk I’ve tried.

Find all of Walt Mossberg’s columns and videos online, free, at the All Things Digital Web site, walt.allthingsd.com. Email him at mossberg@wsj.com.

Some General Tips for Switch to Mac From Windows

Walter S. Mossberg — Thu, 03 Jul 2008 01:41:02 +0000

Sales of Apple’s Macintosh computers have been growing much faster than PC sales overall, with many new Mac buyers switching from years of using Windows computers. For that reason, every month I get emails from readers asking about the differences in using the Windows and Macintosh operating systems.

While the Windows and Mac user interfaces are broadly similar, they do have subtle variations in day-to-day use that require some re-education for switchers. And because there are so many fewer Mac users than Windows users, help from friends and co-workers can be harder to obtain than it is for people switching the other way, to Windows from Mac.

So, here’s a quick tip sheet explaining a few of the most common differences in the daily use of Windows XP (MSFT), from which most people would be switching, and Apple’s (AAPL) Mac OS X Leopard, which switchers would be adopting.

This column isn’t an argument for making the switch to a Mac, merely an attempt to help those who have done so, or who are considering doing so. Of course, all Macs currently sold can run Windows and Windows programs concurrently with the Mac operating system. But this guide is for folks who intend to use their Macs primarily with Leopard, not Windows.

Menu Bars: In Windows, each program typically has its own menu bar. On the Mac, there’s a single menu bar at the top of the screen that changes, depending on which program you are actively using.

Task Bar: The equivalent of the Windows XP Task Bar on the Mac is the Dock. Unlike the Task Bar, which primarily holds icons representing open windows, the Mac Dock primarily holds icons of programs you use most often. To place a program onto the Dock, you just drag its icon there. To remove it, you just drag its icon off the Dock and it disappears in a puff of animated smoke.

Start Menu: There is no Start Menu on a Mac. Its functions are divided between the Dock and the Apple menu at the upper left of the Mac screen.

Control Panel: The Mac equivalent of the Windows Control Panel is called System Preferences, and it can be launched from either the Dock or the Apple menu.

Keyboard shortcuts: Common Windows keyboard commands, such as Ctrl-S for Save, Ctrl-P for Print, and many others, are also available on the Mac. However, instead of using the Control key, they use the Mac’s Command key, which bears either a cloverlike symbol or an Apple logo. So, on the Mac, for instance, Command-S is for Save.

Quitting programs: In Windows, you can quit a program by clicking on the red “X” in a square at the upper right corner of the window you’re using. But on the Mac, if you click on the equivalent button — a red “X” in a circle in the upper left corner — you are merely closing the window, not quitting the program. To quit the program, you must either select Quit from the leftmost menu or press the Command and “Q” keys together.

Maximizing windows: When you click on the blue maximize button in Windows XP, the window you are viewing occupies the whole screen. In Leopard, the equivalent button — a green circle at the upper left — increases a small window’s size to a footprint deemed optimal for its contents, which isn’t always the whole screen.

Switching programs: One common way to switch among running programs in Windows XP is to press Alt and Tab together. This displays icons of each running program and allows you to switch among them. On a Mac, the same trick can be performed by pressing the Command and Tab keys together. The Mac also has a terrific feature called Expose, which shows every open window at once, in miniature form, so you can navigate among them. You can trigger Expose in a number of ways, but the most common is to hit either the F9 key or the dedicated Expose key, depending on your Mac model.

Right-clicking: Contrary to common belief, the Mac has a right-click menu function, just like Windows. Most desktop Macs now come with a mouse that allows right-clicking, and you can use almost any two-button USB mouse with any modern Mac. If you are using a Mac laptop, which has only one button under the track pad, you can simulate a right-click by either holding down the Control key when you click, or by placing two fingers on the track pad while clicking. The latter technique, which I favor, must first be turned on in System Preferences.

Screen: Your desktop picture and screen saver on a Mac are set via a System Preference called Desktop & Screen Saver. Screen resolution is set in the Displays System Preference. In Windows XP, all of these things are included in the Display control panel.

For more information, Apple offers two Web sites. One is called Mac 101, and is at apple.com/support/mac101. The other is called Switch 101, and is at apple.com/support/switch101.

Find all of Walt Mossberg’s columns and videos online, free, at the new All Things Digital Web site, http://walt.allthingsd.com. Email him at mossberg@wsj.com.