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With CrossLoop, Users Can Get Help From Techie Friend

Walter S. Mossberg — Thu, 25 Sep 2008 01:34:03 +0000

Trying to help a less-knowledgeable friend or family member solve computer problems can be very frustrating — especially if you can’t sit with him or her in front of the PC. It can be slow and awkward merely explaining the steps you’d like the other person to perform to diagnose and solve the problem.

The best approach is to control the distant computer remotely — with the owner’s consent — during the problem-solving session. That way, you can directly manipulate the machine while explaining what you’re doing over the phone.

[ See post to watch video ]

There are a variety of services and software that allow such remote control. Tools for doing so are even preinstalled in obscure corners of the Windows and Macintosh operating systems. But many are too complicated for average users — even those with enough knowledge to help solve common problems. Others cost money, or require you to establish an account with a service, or are aimed mainly at folks seeking unattended access to their own remote computers.

This week, I tested a remote-control product designed specifically for collaborative help sessions solicited by the person seeking help. It is free, simple and can be used without setting up an account. And it also has an added dimension: If you have a problem and lack a tech-savvy friend or relative who can help, the company that makes the software maintains a directory of thousands of geeks who can help you, usually for a fee.

The product is called CrossLoop and can be downloaded at crossloop.com. It currently works only with Windows computers, but the company plans to release a Macintosh version in a few months.

To use CrossLoop, both you and the person you are helping must download and install the free program, a quick and simple process. When you run the program, you are invited to create a free account, which allows you to track your sessions and rate people who help you. But there’s a clearly marked Skip button that permits you to use the program with all of its features even without an account.

The software has a very clear, simple interface. It consists of two large tabbed sections: a grey one labeled Share for the person whose machine is to be operated remotely, and a green one labeled Access for the remote operator, called the “helper” by the company.

For security reasons, CrossLoop doesn’t allow its users to gain control of unattended machines. The process must begin with a person at the remote machine clicking the Share tab. That click generates an access code that is different for each remote session. The person seeking help then gives that code, usually over the phone, to the helper. The helper then clicks on the Access tab on his or her PC, and types in the code. The person on the other end must confirm that he or she wants to go ahead. Only then is the connection opened.

Once this process is complete, the helper sees a large window replicating the desktop of the remotely controlled machine, and can control that PC using his or her own mouse and keyboard. The helper can even transfer files to the remote machine.

On the other end, the person being helped can be passive or can share control of the computer. At any time, the person being helped can disconnect the session or limit the helper to just viewing the screen rather than controlling it.

The company says that it keeps no record of any of the sessions and that its software encrypts all communication between the two computers involved.

I tested CrossLoop in two scenarios. In one, I used it to help my friend Alan configure his new copy of Microsoft Office to save files in the older Office formats. The remote-control session worked fine, although Alan’s Internet connection was so slow that there were long delays in seeing changes occur on his screen.

In the second scenario, I hired one of CrossLoop’s listed consultants for $25 to clean up a Sony laptop I own that was running sluggishly. He spent over an hour deleting needless programs and removing others that were unnecessarily set to launch automatically. He carefully consulted me by phone to make sure he wasn’t cutting anything I needed or wanted. Again, I considered the session a success.

The only problem I saw in my tests was that when helping someone with a Vista machine, you may have to temporarily disable a security-warning feature called User Account Control, which pops up frequently and cuts off the connection.

CrossLoop eventually hopes to make money by charging the paid consultants in its network a fee. But it doesn’t guarantee that they are effective or honest, and merely relies on the ratings of others who have used them. It is theoretically possible for such a person to steal your data or plant malware on your computer.

Still, if you are helping a friend or relative with a PC problem, or are willing to trust a well-rated stranger to give you help, CrossLoop is a simple, effective way to do the job.

Find all of Walt Mossberg’s columns and videos online, free, at the All Things Digital Web site, walt.allthingsd.com. Email him at mossberg@wsj.com.

These Services Make Backing Up Your Files Safe and Inexpensive

Walter S. Mossberg — Thu, 14 Dec 2006 00:01:00 +0000

Everybody understands that it’s important to back up your computer. But few have the time or the discipline to do so. And that’s why, when hard disks fail, computers are stolen or destroyed, or viruses corrupt data, so many important files are lost.

You could, of course, automatically back up your files to an external hard disk, attached to your PC or to your home network. But that can get expensive, and it doesn’t store your backup remotely, so any disaster at your home or office could also wipe out your backup drive.

There’s another method: backing up over the Internet to a remote server somewhere. This is automated and solves the location issue, but in too many cases it has been costly and complicated, usually with quotas on how much you can back up.

Now, things are changing. I have been testing two online backup services that offer unlimited capacity — no quotas or limits at all — for around $50 a year.

One, called Carbonite, has been unlimited from the start, and Mozy, which previously had limits, is offering unlimited capacity as of today.

Mozy and Carbonite can be set to back up only a few key folders or types of files — say, all your work documents or music files — or, you can set them to back up nearly everything on your computer. If you have a loss, whether a single file, a folder, or everything, they allow you to recover it. Also, you can back up multiple computers with Mozy and Carbonite, but you have to pay extra for each additional machine.

The two services are easy to set up and easy to use. Each worked fine in my tests, both for backing up my key files and also for restoring them.

Carbonite can be downloaded at www.carbonite.com or purchased in stores. There is a 15-day free trial, after which it costs $50 a year, though some stores also sell a $15 version that lasts for three months. The trial version doesn’t back up music or videos by default.

Mozy can be downloaded from www.mozy.com and costs $4.95 a month, or $54.45 if you pay for a year in advance. Mozy also has a totally free version, which is limited to two gigabytes of data. (That is likely to be more than enough, by the way, to cover all of a typical consumer’s word processing, tax and budget files, and plenty of photos.)

Both services currently run only on Windows XP, but both expect to work on the new Windows Vista operating system. And both companies plan to release Macintosh versions next year.

Each installs a fairly small program on your PC that constantly works in the background to back up your data. When a file changes, or a new file is added, it is queued for backup. Carbonite backs up new or changed files 10 minutes after you save and close them, but only backs up each file once a day. Mozy checks the hard disk every two hours and backs up everything that is new or changed. With Mozy, but not with Carbonite, you can also opt for a scheduled backup at a time and interval of your choosing.

The biggest drawbacks of these two products are that backups can be very slow, especially the first backup, and you must have Internet access to do backups and to restore your files. In my tests, on a very fast Internet connection, it still took many hours to do a fairly small initial backup with each product, consisting of about five gigabytes in one case and under two gigabytes in another. A larger backup could take days, though subsequent backups would be much, much quicker.

Both companies encrypt the backed-up files and say they don’t view them. Both try to avoid overburdening or slowing down your computer and Internet connection by going idle or slowing down when you are using your computer for other tasks.

To restore files with Carbonite, you open a sort of virtual representation of your backed-up files and click on what you want restored. If your computer is stolen or not functioning, you can also go to a Web site to initiate a full restore to a new computer.

With Mozy, you can also restore files and folders via a virtual view of your backup that resides on your PC. But Mozy has a much richer Web interface for viewing your backup and for restoring files. From a Web site on any PC, you can log into Mozy and pick any file or folder to retrieve. I even logged in from a Mac, opened a Mozy backup of my Windows PC, and recovered a photo that was then downloaded to the Mac.

Of the two products, I prefer Mozy. Carbonite is a little quicker and simpler to set up, but it’s more limited. If you want to go beyond the default backup choice — your most common documents and settings — you have to troll through your hard disk to select additional folders and files for backup. Mozy also has a default setting, but makes it much easier to alter or customize it.

Mozy offers more-versatile restoring and scheduled backups, and unlike Carbonite, will back up an external hard disk. Mozy will also send you a DVD of all your files, for a fee. Carbonite won’t. Mozy also keeps multiple versions of any file for 30 days. Carbonite doesn’t.

Still, you won’t go wrong with either of these two services, and you’ll sleep better at night.

Email me at mossberg@wsj.com.